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SAR Incident Commander Mission Resources Kit

USE THIS WEB PAGE AS YOUR SINGLE RESOURCE FOR MANAGING SAR OPERATIONAL MISSIONS FOR
THE ALASKA RESCUE COORDINATION CENTER

Incident Commander's RCC SAR Mission Acceptance Checklist

  1. When the RCC requests mission resources from the Alaska Wing, the RCC will contact an AKWG Incident Commander from the Incident Commander Duty Roster. 
  2. Being on the IC duty roster serves as the Alaska Wing Commander's delegation of authority to the incident commander for support to RCC mission requests.
  3. ICs will identify units and resources, select the best and broadest selection of resources available based on the mission requirements to have assets airborne or ground teams deployed ("on the road" or "airborne")  within two hours of initial RCC notification.
  4. ICs will initially notify selected units using the ALASKA WING EMERGENCY SERVICES ALERTING SYSTEM or manually by voice using the unit-provided contact information on the ALASKA WING ALERT ROSTERIC's may use both systems at their discretion to ensure positive notification and feedback. ICs should alert all units capable of performing the mission to ensure the fastest Civil Air Patrol response.
  5. ICs will direct activated units to contact the RCC for sortie information and mission briefings/debriefings. The IC will emphasize safe mission execution in compliance with CAP regulations. The IC is not authorized to deviate from CAP standards.  Authority for operational exceptions to CAP policies is retained by the Alaska Wing Commander.
  6. ICs will notify the IC email grouptemp-group-ics-ic@akwg.cap.gov, from their AKWG Google Mail account (ICs, AKWG/CC, AFLO) of an RCC mission tasking within 30 minutes of accepting the mission with the following information (sample email)
    1. NOTE:  THIS EMAIL TAKES THE PLACE OF THE ICS FORM 201 UNTIL THE FORM CAN BE COMPLETED.
    2. IC contact Information: (full name, mobile phone, email, ALMR channel)
    3. RCC Tasking Time: (When the IC received the initial call from RCC)
    4. RCC Mission Number: (if provided or loaded in WMIRS, otherwise indicate "TBD")
    5. Basic Mission Details: (ELT search, overdue aircraft, etc.)
    6. CAP Units Alerted: (what units have you alerted, are any on stand-by, have any been requested and not responded)
    7. CAP Units Tasked: (have you assigned the mission to one or more units or crews from various units)
    8. Additional ICS Staff members: (any OSC/LSC/AOBD/GBD you've added to help you, names, contact info)
    9. Significant Issues:  (any specific direction, unique situations, potential for incident expansion, etc.)
    10. Additional amplifying information as necessary
  7. The IC will prepare an ICS Form 201, Incident Briefing, and upload this form in the WIMRS mission records. This is normally accomplished during prior to sorties being launched, but the message above may serve as the initial 201 notification
  8. The IC will monitor the activities of all involved CAP assets and will get updates from the RCC on mission progress and ensure the safety of CAP personnel.
  9. IMAGES:  Images and other related files can be shared via a CAP official account Google drive to RCC@akwg.cap.gov.  When RCC releases images/files to Alaska State Troopers for AST Assist missions, share them to AST using ast@akwg.cap.gov. SAR mission images will not be shared by CAP personnel on social media, to the press, or to non-CAP or mission associated accounts.  (DR missions have their own unique arrangements and may be managed differently)
  10. Operational Period Transition Recommendation:  ICs and other mission base staff should limit themselves to a 14-hour Duty Day (aircrew crew rest requirements).  After 8 hours, mission base staff should ensure they have identified replacements and be prepared to hand-off their duties as directed by the IC.  After not more than 12 hours, a new operational period should be initiated and the incident handed off to another IC. If no IC is available to accept the hand-off, the IC may contact the AKWG/DOS, AKWG/DO, AKWG/CC (in order) to pass the mission.  When handing off a mission to a new IC, a transfer of command briefing must be completed between the ICs with a new incident email (see item 6 above) sent to the IC email group. Information to discuss with the new IC may include:
    • Incident history (what has happened)
    • Priorities and objectives
    • Current plan
    • Resource assignments (CAP and other known resources)
    • Incident organization
    • Resources requested/needed
    • Facilities established
    • Status of communications
    • Any constraints or limitations
    • Incident potential for expansion
    • Integration with RCC, AST, or other agencies
  11. ICs will send follow up notices to the IC email group periodically during the operational period, when significant events occur, and when the incident is closed or mission completed by RCC.  This keeps the AKWG commander, AFLO, and other ICs who may be needed to support extended operations aware of the ongoing situation to prepare to provide additional support and so everyone knows when the incident is complete.
Alaska Wing Operational Mission (A1) Resources
Alaska Wing Google System    
  • Google Mission Tracking Template - Operations Tracking for Large Operations:  Save this file Google Docs using the mission number (i.e. "15RCC0001TRACKING") and share it out to the incident command email group and other IC staff members through their AKWG email addresses. 
  • Google Drive - Documents shared with the person currently signed in.  Examples include mission alert spreadsheets, mission tracking documents, etc.
  • Google Mail - Webmail based system using your personal 6-digit CAPID (i.e., 123456@akwg.cap.gov).  Used for official CAP Alaska Wing communications.
Aviation Charts, Virtual Maps, and Flight Tracking
  • Sky Vector - Interactive online charts.  
  • VFR Sectional Chart - Online sectional chart.  Use the print screen function to copy sections into PowerPoint or other printable format for printing.
  • SAR Topo - Interactive online topographical maps and charts for SAR mission management. 
  • Flight Aware - Flight tracking software for commercial and private aircraft on FAA flight plans.
  • FAA N-Number Registry - For looking up aircraft registration information.
  • National Map and USGS Topographical Maps of Alaska - Online access to USGS topo data maps for close-in and topographical features identification. Select the map and resolution you need and download it to a zip file on your computer.
  • Google Earth - downloadable Google Earth application with high resolution imagery and contour data.
  • Maps: AKWG/DOS highly recommends that ICs maintain their own topographical maps of AK.  A book copy of the Alaska Atlas and Gazetteer is available in the AKWG Mission Coordination Center.  You can order on-line at Amazon.
Alaska Wing Mission Base Resources
  • ICS Form 214 Activity Log - Required for logging the activity at a mission base during exercises or multi-period IC operations where the Alaska Wing is lead incident manager. WMIRS unit/comm logs currently do not meet standards for this function.
  • ICS Forms 201-209 - ICS forms package (.pdf) for the initial Incident Action Plan for a major incident or ICS exercises.
  • ICS Form 211-P Personnel Sign In - Used to account for personnel participating in a mission base operation.
Contingency Environment Resources
FEMA Incident Command System (ICS) Resources
  • FEMA ICS Resource Center - ICS Support materials to include job aids, forms, reference documents, and additional links
  • FEMA ICS Forms (MS Word) - A list of all forms available from FEMA for us during Incident Command System events
  • FEMA ICS Position Checklists - Checklists and Position Task Books for a variety of positions to help guide mission staff
  • FEMA ICS Incident Types - How incidents are categorized based on complexity.  Most CAP operations are Type 4
  • FEMA ICS SAR Resource Typing - How resources for SAR are categorized for standardization among requesting and supporting activities
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 22, 2015, 5:49 AM
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Stephen Maj CAP AK015/ES Sammons,
Jul 13, 2017, 6:56 PM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 22, 2015, 5:46 AM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 22, 2015, 5:27 AM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 22, 2015, 5:23 AM
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Jim Lt Col CAP AKWG/SARO Mullin,
Feb 3, 2015, 6:48 PM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 6, 2015, 3:32 PM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 23, 2015, 10:56 AM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 23, 2015, 10:48 AM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 23, 2015, 10:48 AM
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Jim Lt Col CAP AKWG/SARO Mullin,
Mar 16, 2015, 8:04 PM
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Jim Lt Col CAP AKWG/SARO Mullin,
Aug 12, 2015, 5:55 PM
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Jim Lt Col CAP AKWG/SARO Mullin,
Mar 17, 2018, 11:58 AM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 23, 2015, 10:48 AM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 22, 2015, 5:22 AM
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Stephen Maj CAP AK015/ES Sammons,
Jul 13, 2017, 6:50 PM
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Jim Lt Col CAP AKWG/SARO Mullin,
Jul 26, 2015, 3:30 PM
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Jim Lt Col CAP AKWG/SARO Mullin,
Feb 11, 2015, 10:45 AM
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Stephen Maj CAP AK015/ES Sammons,
Apr 13, 2018, 2:51 PM